The Board of Directors has an information system in operation and access for each board member that:
- Permits them to access, in a secure, remote and ongoing manner, all of the minutes and documents reviewed for each session of the Board of Directors for the last 3 years, in accordance with the sorting mechanism that facilitates its indexing and information searching.
Explanation:
- The Company has implemented a virtual folder with the purpose of storing the information of the Board sessions, allowing the remote access of all the directors to the minutes and records of the sessions of the last 3 years, and especially the documents of the current Board of Directors session.
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YES |
- Permits them to access, in a secure and remote manner without prejudice to the legal obligations regarding time periods for mailing and content of the requests, all of the minutes and documents that synthesize all matters which will be addressed in each meeting, and all background information that will be presented in such session or additional information necessary to prepare for them.
Explanation:
- The Company adopts this practice by sharing in the Board of Directors' virtual folder the minutes or documents that summarize all the matters that will be discussed in the respective session and the background that will be presented in the session.
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YES |
- Permits access to that referred to in number ii above, at least 5 days in advance of the respective meeting.
Explanation:
- The Company adopts this practice as background information is made available in the Virtual Folder within 3 and 5 days prior to the respective board meeting.
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YES |
- Permits access in a secure, remote and ongoing manner to the Company's system of complaints.
Explanation:
- The Company does not adopt this practice, given the confidentiality of the complaints, without prejudice to periodic reviews of this matter.
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NO |
- Permits the review of the definitive text of the minutes of each board meeting.
Explanation:
- The Company adopts this practice, providing such background information to the Board Members by electronic means.
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YES |
- Permits the review of that referred to in number v. above, no less than 5 days following the respective board meeting.
Explanation:
- The Company does not adopt this practice, given that it is not possible to establish ex ante the minimum time in this regard, due to the varying range of matters addressed by the Board of Directors.
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NO |
